office employees in line

The main goal of every business out there is to move to the next level, open new branches and still beat the competition. However, this might prove to be a big challenge if workforce management is not up to standard. Thanks to technology and innovation, businesses can now opt for biometric workforce management. Businesses can now use biometric modalities such as finger vein, palm vein and fingerprint to individually identify their employees. With such high-tech workforce management, employees are bound to stay at their relevant work stations, report and leave at the right time.

If you are a business owner and would like to know more about workforce management and biometric access to business premises, you are already on the right page. This post shares well-researched, educative and informative information about the biometric system and how businesses can use it to manage their workforce.

What is workforce management?

Workforce management is a general term used to refer to several activities such as employees’ performance management, time tracking, leave and absentees management among other related employees activities. The term is majorly used when dealing with workforce and ways used to keep it productive. A company may be required to employ more elaborated workforce management practices because their productivity majorly depends on employee headcount. When the right strategies are put in place and everything is done correctly, workforce management can provide awesome benefits to the organization.

Why is biometric-based workforce management important to a business?

Biometrics for workforce management has continued to gain popularity over the past years and as it seems, this trend isn’t going anywhere anytime soon. This rapid growth is not without a reason. Apart from the obvious employee accountability, there is so much more a business can gain from biometric workforce management. Here are just a few of those benefits.

Increased productivity

Companies welcome the use of biometrics to manage their employees to increase productivity. When an organization is using a biometric system, it becomes easier for them to save time and as you know, time is money. With the use of biometrics, there will be no instances of inaccurate labour data in the payroll system, overstaffing and keeping employees’ attendance records manually which can all negatively affect production.

Advance in technology

A large number of businesses have adopted this sophisticated technology to replace traditional paper-based time tracking. The use of personal identification numbers (PINS), time cards and passwords among others are now considered less effective. In fact, many commercial organizations have rendered them obsolete. Biometrics have enabled employers to manage their employees effectively, significantly reduce employee time theft and avoid inaccurate employees identification. This has resulted in increased productivity, something which could not have happened if these organizations were still using the traditional paper-based time tracking.


Accountability is very crucial for every business. Therefore, investing in a system that can help a business achieve this aspect would be very helpful. Employers can assign specific tasks to specific employees at specific times and this ensures accountability. An employee cannot claim they were unable to complete their work because their computers were hacked or they could not access certain information. Biometric technology removes all the problems that come with the use of passwords, PINS and swapping of IDs. Hence, it becomes easier to know who did what and on which day. With that in mind, employees become more responsible and accountable because they know in case of a problem, they will be held accountable.

High efficiency

Every organization would want a workforce management system that is highly efficient to help them run the business much more smoothly. In that regard, the use of biometrics to manage their employees becomes the number one choice. That’s because it enhances security and increases efficiency when it comes to managing key factors such as employee attendance, production per employee and employee accountability. It also helps employees to concentrate on other important tasks ahead of them instead of thinking about passwords, PINS or even where they kept their pass cards which is less important. When an employer reduces work-related stress, the employees are happier and more productive. An advantage to the organization because more production means more profit.

Capacity to accommodate growth

Every business wants growth. It is actually one of their main goal however big or small they are. While growth is a good thing to a business, if the right measures are not put in place on time, it can end up to be a problem. No wonder biometric technology is essential to every business. As your business continues to grow, you are required to increase the number of employees to fill in gaps created after growth. If the system you are using doesn’t have room for expansion, it will be extremely difficult to manage the workforce. That’s where the use of biometric-based workforce management system comes in. The system is flexible enough to accept additional employees’ data and still perform efficiently. Furthermore, it becomes a lot easier to manage all the stakeholders involved.


Using a convenient system to manage workforce is beneficial to both employer and the employees. Use of biometrics technology in managing staff offers nothing short of that. The system provides simple and quick verification, analysis as well as audit logs. Plus, it has helped businesses to manage employees in terms of the areas and information they need to access in order to perform their tasks efficiently. By bypassing the need for traditional passwords and pins to do certain jobs, this system has proven to be super convenient to everyone in an organization. The only thing required is for the biometric test to be activated, fingerprint, iris and facial recognition entered in the system. With that, employees are all set.


You cannot talk about proper workforce management if security is not observed. Employees who are not sure about their security data at work may not be comfortable to share all the information needed from them. That’s because they are not sure if it will land into the wrong hands. Passwords, pins and other symbols are becoming easy to hack these days but a good biometric system offers a permanent solution to that.

Other advantages include:

  • Ability to complete tasks with a fewer number of employees
  • Easier to allocate people with the right skills to the right tasks at the right time
  • Per employee increased productivity
  • Efficient work scheduling


Biometric-based workforce management is here to stay. With all the benefits associated with it, every organization would not hesitate to invest in it. The impressive thing about the use of a biometric system to manage employees has more benefits to both the organization and the employees than disadvantages. When used right, it’s worth the investment.


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